What are Business Forms Used For? Are They Really Needed?

by Albert L.

Business forms represent the backbone and lifeblood of a business. 

A business form exists to create a record of nearly any internal or external communication.

Some of the most common business forms that can be developed from business form templates include work orders, proposals, invoices, service and repair orders, business agreements and contracts, construction and equipment lease forms, business forms to record labor, materials and expenses.

Maintaining accurate business forms and business form records are essential if a company wishes to run well and operate efficiently. Keeping accurate business forms are essential so that in the event that a dispute develops it is possible to have an accurate record of business interactions. In order for these business forms to represent the official corporate positions in the event a dispute develops, it is crucial that these records be kept in a manner that is somewhat restricted so that they are not tampered with in the event a dispute arises.

Business forms may be developed by an outside graphic design agency for use in the specific company, or a business form may be developed by the company that will use the form through the use of business software.

10 Proposal Apps Guaranteed to Land You More Business

by Albert L.

10 Proposal Apps Guaranteed to Land You More Business

A well written and informative article that provides great proposal writing application sources and insight on writing that winning proposal.

Source: Posted by Kindra K., Brand Project Manager at Housecallpro.com

Link to Article

4 Tips to a Successful Residential Bid

by Albert L.

Experts are always telling homeowners to obtain several bids before selecting the right contractor for their remodel or repair job, and, it is a smart move, for the consumer when making home repairs/upgrades. 

With this in mind, it's incredible how many contractors fail to get the bidding process right. Many use the wrong forms, miscalculate the number of hours, labor required, the cost of materials and do not plan correctly for subcontractors.

These four steps below will help avoid these issues and help you prepare a successful residential bid proposal.

Tip 1: Get to know the project in mind, the house!

Obtaining as much information about the house is essential to getting your bid right.

A set of drawings and walk through examination, notes taking, photographs and/or line drawings are essential and while you are at it, it is a good idea to ask a client if he may already have any house plans, drawings or mock-ups. Questions to ask yourself concerning the job is why the customer is renovating or repairing, what is the customer's outcome expectation, are all things that will help you get up to speed. The more open and transparent that you can be with your customer, will certainly give your prospective client an honest assessment of your character, values, etc.

Having a walk-through will help understand the potential customer's exact expectations and job specifications. You should take this time to ask questions, to get to know the client, his/here's expectation, it will also give you an idea what type of customer you are dealing with, for example, if he/she is picky for details, difficult, etc.

Tip 2: Calculating the tangible costs of the job

Now days, homeowners are turning to the Internet for quotes, remodeling calculators, material costs and even help videos that may help them do the job themselves. Fortunately, contractors have far more assets available to them such as construction estimating software, construction estimating excel spreadsheets which will help reduce the speculation that goes into creating a bid.


When calculating or estimating raw costs, be sure to consider:

  • HVAC needs
  • Subcontractor fees
  • Materials
  • Cost of labor
  • Sitework (such as demolition and hauling)
  • Preventative care
  • Finishes
  • Specialties
  • Equipment
  • Furnishings
  • Permits (usually paid by project owner)

Tip 3: Be sure you make a profit

You should include overhead fees; if you need new tools or customer requests construction brands, or is particular in his/her expectations, you must substantially mark up your final price.

By how much?

According to Construction Programs and Results INC, "The typical remodeling contractor will have overhead expenses ranging from 25% to 54% of their revenue-that means every $15,000 job could have overhead expenses of $3,750 to $8,100." With these figures in mind, mark up your bid to actually return a profit.

According to the National Association of Home Builders, most remodelers only have a 3% margin. 

Don't fall into undervaluing your services in an attempt to win a bid, in the end, it is not worth it.

Tip 4: Present your bid.

You should stay away from mailing, emailing your bid proposal, try to pitch your bids in person, remember, this is part of the "selling" your services. This gives new customers the opportunity to ask questions and gives contractor's to fully explain the bid process, job details and helps avoid any miscommunication between you and the customer and avoid legal issues and hassles along the way. 

You should be ready to explain in detail the job, process and go through the itemized list with them, explaining the costs of how much things will be and any reasons why your figures may differ from that of other contractor's.

It is always a good idea, to plant trust in your company and yourself, to deliver a warranty certificate or workmanship warranty together with the bid proposal, this will set you a step ahead of other bid proposals that client may have already received or receive in the future and will give your prospective client peace of mind knowing that you stand behind your work.

Are there alternative tips that I missed? Suggestions from your experience? Leave your thoughts and comments below!

Preventive Maintenance Agreements as Money-Makers

by Albert L.

A Maintenance Agreement program is a near-perfect system and one of the greatest money-makers for any size contractor. You get loyal customers who pay you for that loyalty. Customers get a “higher level” of service at a lower price. The cash-flow is predictable, giving you steady stream of business during the slow times, it is certainly a long-term benefit for your company and it’s amazing how many contractors do not emphasize and sell maintenance agreements, the field is wide open! 

Stick to these 4 rules:

1. The more service agreements you offer your current and future customers, the more you'll sell.
2. The easier it is to create service agreements, the more time you'll save, the more you'll offer.
3. The easier to modify your service agreements the more benefits you have to target specific markets & customers.
4. The more benefits your service agreements provide, the more money they're worth. 

Our commercial service agreements save you time, money and frustration. Most of the work has already been done for you. You can have an in-depth, professional, commercial service agreement in very short time, no need to start from scratch.

It's here! Announcing the launch of our newly redesigned website

by Albert L.

SnappyFORMS' is proud to launch our newly redesigned website.

The website boasts a clean design and intuitive and consistent site-wide navigation system with improved menu functionality that directs you to the information most relevant to you. It is also fully responsive with mobile devices, making it easy to navigate on a wide range of web browsers and portable devices.

Amongst the new features, the site contains integrated social media buttons for Facebook, Twitter, and Linkedin to foster improved communication with the clients. We will be constantly updating our content with helpful information, articles, blogs, newsletters and company announcements.

Going forward, we will continue to communicate regularly through our blogs and provide  new articles and notifications. We also plan to continue adding more business form content and product information to provide you with all of the information you need to evaluate our products and services.

We’re really proud of the new website and feel it will create the experience you’re looking for when you pay us a visit.